Privacy Policy
Last updated: March 2026
What data we collect
We collect only what is strictly necessary to provide this service:
- Username — stored in your browser session while you are logged in. It is never shared with third parties.
- News post content — titles and body text written by content creators and administrators are stored in the site database. Posts are visible to all visitors.
-
Uploaded images — images embedded in news posts are
stored as files on the server (under
data/uploads/). They are served publicly at/uploads/<filename>. No metadata beyond the file itself is recorded.
We do not collect email addresses, names, payment information, location data, or any tracking or analytics data.
Team entry data
When a club manager submits team entries, we store athlete data retrieved from the England Athletics registration system:
| Data | Purpose | Retention | Legal basis |
|---|---|---|---|
| EA URN, athlete name, date of birth, age category | Verifying EA registration and calculating entry fees; assigning race numbers for league fixtures | Duration of season plus one year | Contractual necessity (league participation agreement); legitimate interest (league administration) |
| Stripe payment reference (payment intent ID, payment method type) | Reconciling payments; issuing receipts | Seven years (financial record-keeping obligation) | Legal obligation (financial records); contractual necessity |
| Club manager email address (optional) | Sending payment confirmation via Stripe; contact for entry queries | Until the manager account is deleted | Consent (provided voluntarily during account setup) |
Athlete data is obtained via the England Athletics TRAPI API on behalf of the club manager. The manager's club must already hold this data under their own EA registration. We do not store date of birth beyond the season in which it is used for age-category calculation.
This site uses two cookies:
| Cookie | Purpose | Duration | Legal basis |
|---|---|---|---|
session |
Keeps you logged in between page loads (strictly necessary) | Expires when you close your browser or log out | Strictly necessary — no consent required |
cookie_notice_dismissed |
Remembers that you have seen the cookie notice | 1 year | Strictly necessary (functional preference) |
We do not use advertising, analytics, or tracking cookies. No third-party cookies are set by this site.
Third-party services
All CSS, JavaScript, and fonts are served from this server and your IP address is never shared with commercial content-delivery networks.
OpenStreetMap tiles. When you view a fixture page that
includes an embedded map, your browser loads map tile images directly from
tile.openstreetmap.org, operated by the
OpenStreetMap Foundation.
This means your IP address and browser information are shared with the
OpenStreetMap Foundation at that point. No map tiles are loaded on other
pages. See the
OSMF Privacy Policy
for details.
Your rights (UK & EU users)
Under UK GDPR / EU GDPR you have the right to access, correct, or erase personal data we hold about you. Because we only store your username in a temporary session, the simplest way to remove all data is to log out.
If you have any privacy questions, please contact the site administrator.